The Data Protection Act 1998 regulates the processing of information relating to individuals, this includes the obtaining, holding, using or disclosing of such information, and covers computerised records as well as manual filing systems. Gemini Resourcing UK Ltd processes personal data in accordance with the Data Protection Act 1998.

Introduction

The Data Protection Act 1998 regulates the processing of information relating to individuals, this includes the obtaining, holding, using or disclosing of such information, and covers computerised records as well as manual filing systems and card indexes.

Gemini Resourcing UK Ltd will hold the minimum personal information necessary to enable it to perform its functions. All such information is confidential and needs to be treated with care, to comply with the law.

Summary of Principles

Data users must comply with the Data Protection principles of good practice which underpin the Act these state that personal data shall:

· Be obtained and processed fairly and lawfully (that the subject of the data has consented to its collection and use.)
· Be held only for specified purposes
· Be adequate, relevant but not excessive
· Be accurate and kept up to date.
· Be held for no longer than necessary
· Be accessible to data subjects.
· Be subject to the appropriate security measures.
· Not be transferred outside the EEA (European Economic Area with includes the EU member states: Austria, Belgium, Denmark, Eire, Finland, France, Germany, Greece, Italy, Luxembourg, Netherlands, Portugal, Sweden & the UK as well as Iceland, Liechtenstein, Norway and Switzerland)

Gemini Resourcing UK Ltd and all staff who process, or use personal data must ensure that they abide by these principles at all times. This policy has been developed to ensure this happens.

Responsibilities of staff

Staff are required to be aware of the provisions of the Data Protection Act 1998, such as keeping records up to date and accurate, and its impact on the work they undertake on behalf of Gemini Resourcing UK Ltd.

Data Security

All staff are responsible for ensuring that:

· Any personal data they hold, whether in electronic or paper format, is kept securely.
· Personal information is not disclosed deliberately or accidentally either orally or in writing to any unauthorised third party.

Subject Access Requests

Staff and members of the public have the right to access personal data that is being kept about them in so far as it falls within the scope of the 1998 Act.

Any person wishing to exercise this right should make their request in writing and then forward it to Harry Dean, Gemini Resourcing UK Ltd, 10-14 Northampton Street, Leicester, LE1 1PA. Gemini Resourcing UK Ltd reserves the right to charge the recommended administrative fee on each occasion that access is requested.

Gemini Resourcing UK Ltd aims to comply with request for access to personal information as quickly as possible, but Gemini Resourcing UK Ltd must comply with a subject access request within forty days of receipt of the request, or if later, within forty days of the receipt of the identity information required, the completed subject access request form and the relevant fee.

Gemini Resourcing UK Ltd does not need to comply with a request where it has received an identical or similar request from the same individual unless a reasonable interval has elapsed between compliance with the original request and the current request.

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